Skip to main content

Autosave in MS Office may cause Data Loss

📎 If you have the habit of saving documents to cloud so that you can access them from other drives, take the following precautions seriously.

Unlike early versions, Office 2010 and above versions do not have autosave function.
They do store a copy of your documents, presentations, and spreadsheets so that you can recover your work in an event of system crashing.

With earlier versions, these backups used to be in the same folder as that of originals. Later versions save it somewhere in User Accounts. There is no guarantee it might have autosaved all your data.

I recommend using add-ons for MS Word so that you can have a local copy in case of crash or improper syncing.

By improper syncing, I mean Microsoft's assumption that the document having latest timestamp is the one to be kept in OneDrive. It's a different story if you don't save your files directly to OneDrive.
For example, if you write 10 pages using Office 2016 on your PC, it will be uploaded to OneDrive automatically. Later, if you open the same file on your smartphone using Word Mobile and make any changes to it, Microsoft will assume that the document version you opened on phone is the one to be kept. While it is correct logically, people may lose data. Remember that Word for Mobile has autosave function. So unless you really want to make any changes, do not play with the contents on Word Mobile just to "try it out".

In my cases, I made some changes to content in Word Mobile on Android just to see what all features are available in Word Mobile. That resulted in content loss. Since I didn't remember that Word Mobile saves documents automatically, I didn't restore the document before closing Word Mobile on Android. Now, because the document had timestamp greater than that on OneDrive, it overwrote the original document, resulting in loss of all data.

The things I wish to convey are:
1. Download and install Word add-ons from Microsoft so that Office 2010 and above save a local copy automatically
2. Don't play with documents on Onedrive because Office 365 will assume that you made some changes and will upload the "supposed" latest version of document.

In case you do lose data due to improper syncing, run a search on C drive for *.asd files. Open the documents one by one to see which one helps you recover data. *.asd files are "auto save documents" and their location is somewhere in c:\users folder. You can use Windows key + F to bring up the search dialog box.

~
Arun Kumar
http://powercutgroup.com/news

_Subscribe FREE today for IT news & reviews, IoT, Artificial Intelligence, Social Media, Microsoft, and Android. Save +918179215241 in your Whatsapp and send TECH to the number_

Sent on 22/09/17 at 1257 hours (IST)

Comments

Popular on Powercut Media

Best app for Android phones - Clean Master from Cheetah Mobile

After five years of testing different multipurpose apps for Android maintenance, I realize Clean Master from Cheetah Mobile is the best maintenance app for Android phones. Not only maintenance, Clean Master offers you much more than you can expect from a single app.

For a while, it felt the "All in One for Android" is good. But turned out it leaves out add-ins even after you remove it. What is available in single code in Clean Master of Cheetah Mobile, is available as add-ins in All in One app for Android. When you uninstall All in One app, the add-ins continue to run in RAM. I could not find any method to remove them as they were not visible in any App Managers. I had to do a factory reset and that was when my doubts were removed and I acknowledged Clean Master of Cheetah Mobile is the best option for Android phones.



Lock Screen
Here are features at a glance. Let's start from Lock Screen. Replacing your phone lock screen, you can set up Clean Master Lock Screen. It help…

Analysis of Mahabharata Characters - Bhishma

Bhishma is one of the powerful characters of the epic, Mahabharata that contains and shows a pious way of life to the mortals living on earth. I am starting this Analysis of Mahabharata Characters with Bhishma as he is the oldest character in the epic/saga and has tremendous influence on the other characters of Mahabharata. Bhishma was the son of king Shantanu and Ganga (the river Ganges in female form). Bhishma was considered one of the eight Vasus (rishis) who had to take birth on earth due to a curse. Before we analyze the character, let us take a quick look at the story of Bhishma according to the Mahabharata.
Background Of Bhishma Bhismha is considered one of the eight Vasus who stole a cow named Kamadhenu from a sage. When the sage cursed them to take birth as humans, all Vasus asked for his forgiveness. The sage, for seven Vasus who helped the main Vasu to steal the cow, reduced the curse to death just after birth. However, the main Vasu who actually stole the cow was to stay …

Smart Artificial Intelligence Dangers - What is Musk doing?

🛰When Stephen Hawkings said human race has the biggest threat from its own scientists, he was not totally wrong.
Elon Musk, of Tesla Motors, is going a bit too far with his science obsession. I can understand electric cars & Hyperloop transportation. I can also understand with his space ferrying plans where he has proposed to ferry people to the moon and back. Was it a space elevator? I can't recall.
Anyway, his team dealing with artificial intelligence has found that their machines have developed their own language for communicating with each other.
This is scary, because even animals on this planet can make certain sounds only, to express their feelings. None other than the humans have a full set of words that can be used for anything. And it is not restricted to few sounds with varying pitch. It is a whole complicated language.
Now Musk's team working on artificial intelligence says it has discovered that the machines in their experimental network, are using differen…